Examination

Functions of Data Cell

• Collect and maintain accurate data from various departments, including admissions, academic records, faculty, and administrative sections.

• Analyze data to support decision-making processes in academic, administrative, and financial areas.

• Ensure the security, integrity, and confidentiality of sensitive university data.

• Ensure compliance with governmental and institutional data regulations and prepare reports for higher education commissions and other regulatory authorities through QEC.

• Collaborate with the IT department to maintain and upgrade data management systems and tools.

• Act as a central point for data-related queries and coordinate with academic and administrative departments.

• Gather, organize, and manage data related to examinations, including student enrollment, attendance, and grades.

• Ensure the accuracy and integrity of examination-related data, including verifying student details and course registration.

• Compile examination results, process grade sheets, and prepare mark sheets or transcripts.

• Facilitate the verification of degrees and transcripts for students and external entities.

• Monitor and maintain the integrity of financial data.

• Manage the collection of student fees, including tuition, hostel, and other miscellaneous charges.

• Provide data-driven insights to support strategic financial decisions.

Regulations for the Examinations

These regulations shall apply to all students on the rolls of the University.

1. Dates for Examinations:
The dates of the commencement of the final examinations shall be notified by the Controller of Examinations.

2. Center of Examinations:
All examinations of the University shall be held according to the date-sheet and venue notified by the Controller of Examinations.

3. Conduct of Examinations:
(a) The examinations will be conducted by respective teachers. The Head of Department will, however, make necessary arrangements for invigilation in case of a general course.
(b) If a candidate's paper is lost (in part or whole) after having been received by the teacher/examiner and if the candidate passes in all other courses of the examination, he/she may be required to appear in the lost paper on a date fixed by the Controller of Examinations.
(c) In case of dispute as to whether a candidate's paper was duly received or not, the finding of the Controller of Examinations shall be final.
(d) No make-up examination shall be allowed (mid-semester exam or final exam), due to any reason.

4. Breach of Examination Rules (Unfair Means):
(a) If any candidate is detected giving or receiving assistance in connection with the examination, he/she shall be expelled from the examination room.
(b) For closed book papers: If it is found that a candidate has access to, or is in possession of papers, books or notes, which might possibly be of assistance to him/her:
(i) but that his/her access to, or possession of such books, notes or papers was inadvertent (may be decided by the Superintendent of Exams), his/her answer-book shall be cancelled, as a disciplinary measure without any implication of moral turpitude; and
(ii) in other cases of possession he/she will be disqualified from passing any examination in that semester.
(c) Any candidate detected giving or receiving assistance, or found guilty of copying from any other candidate's answer-book or allowing any other candidate to copy his/her answer-book, or using or attempting to use these or any other unfair means, shall be punished, ranging from cancellation of paper to disqualification from passing any examination for a period not exceeding two academic years. The extent of the punishment shall be decided by the Superintendent of Exams on duty in consultation with the Controller of Examinations.
(d) Notwithstanding any other law for the time being in force and without prejudice to any remedy upon the University under such law:
(i) Any candidate found guilty of deliberate previous arrangements to cheat in the examination such as smuggling in another answer-book, impersonation or misconduct of a serious nature if he/she is on the rolls of the University, shall be disqualified for a period of not less than one academic year and not more than three academic years.
(ii) If the impersonator is not on the rolls of the University, the Controller of Examinations will forward his/her name to the Registrar, who shall report the matter to the police with the permission of the Rector.
(iii) Provided that in a case covered by clause (a) above, a candidate or the impersonator, on the expiry of three years including the examination in connection with which he/she was declared to be not fit and proper person to be admitted to any future examination, as a special case, be exempted by the BOG from further application of this Regulation with the sanction of the Rector.
(e) Any candidate using abusive or obscene language in the answer-book, shall be disqualified from passing any examination that semester.
(f) Any candidate forging another person's signatures on the attendance sheet shall be disqualified from passing any examination in that semester.
(g) Candidates guilty of communicating, or attempting to communicate, with Examiners with the objective of influencing them in the award of their marks, shall be deemed to have used, or attempted to use, unfair means and shall be punished accordingly. Communication of this nature addressed to the Controller of Examinations or other officers of the University shall be treated as falling in the same category and the candidate concerned shall be disqualified from passing any examination in that semester.
(h) Any candidate who refuses to obey the teacher/examiner conducting the examination in the Examination Hall, or changes his seat with another candidate, creates disturbance of any kind during the examination, or otherwise misbehaves in or around any Examination Hall, shall be liable to expulsion by the teacher/examiner as well as to any of the following punishments according to the seriousness of the offence:
(i) Cancellation of the particular answer-book concerned.
(ii) Disqualification for up to two academic years.
(i) The Examiner concerned shall report, without delay, each case in detail with evidence and explanation of the candidate concerned for final orders of the University Authorities through the Controller of Examinations.
(j) Any candidate found in possession of fire-arms or anything capable of being used as a weapon of offence in or around any Examination Hall, shall be liable to expulsion by the examiner as mentioned above and to disqualification for up to two years.

5. Grading of Answer Books:
(a) The answer-books will be graded and signed by the respective teachers, as may be determined by Head of Department and/or Deans.
(b) The graded answer-books of mid-semester exam shall be shown to the students before submission to the Examination Branch.

6. Submission of Results:
(a) The results of all the examinations shall be completed and sent to the Examination Branch within seven days, in case of general classes and/or a class with more than 20 students, and four days in case of a class with less than 20 students, of the day of examination of the course under sealed cover along with the attendance of the students.
(b) In each Faculty the respective Board of Faculty will examine all problems regarding uniformity/standards in tests, examinations, assignments etc. before the declaration of results for the Semester, or any appeal from the student or teacher of any other related matter. The decision of the Board shall be final.

7. Checking of Answer Books:
(a) All answer-books received from the Examiners after marking, shall be checked in the Examination Branch for the purpose listed in the duties of answer-book checkers. These checking officers shall be appointed by the Rector from among the Faculty members of the University.
(b) The tabulation of the result shall also be carried out in the Examination Branch by these checking officers and the result sheets signed by them shall be submitted to the Examination Branch.
(c) If a mistake or discrepancy of a serious nature in the marking of the scripts comes to the notice of the Controller of Examinations, he/she shall take action to get it rectified after obtaining proper orders from the Rector.

8. Publication of Result:
(a) The result of a particular examination will be notified by the Controller of Examinations.
(b) In case the result of a particular candidate or candidates is wrongly declared, the Rector shall issue orders that the mistake be rectified in a manner which appears to him/her to be just and proper.
(c) An approach made by a relative, guardian or a friend of a candidate will, as a rule, be considered to be on behalf of the candidate, who shall be punished as laid down in the Regulation. The making of an appeal to the Examiner through an answer-book by a candidate is prohibited. The answer-paper in which such an appeal is made shall be liable to be canceled.
(d) The Rector may order with-holding of the result of a particular candidate or candidates, if it is considered necessary in the interest of the University.
(e) Each successful candidate at a degree examination shall be conferred the degree at the subsequent convocation held for the purpose. The Dean shall present candidates for admission to degree (except honorary Degrees) in the courses falling within the preview of the concerned Faculty.
(f) The candidates, who are not able to present themselves at the convocation, shall be granted the degree in absentia on request and on payment of the prescribed fees.
(g) After the notification of the result, each successful candidate shall receive a certificate/diploma of passing the examination in the prescribed form signed by the Controller of Examinations.
(h) The Controller of Examinations shall issue provisional certificate and detailed marks certificates (transcripts) on prescribed forms to the successful candidates, on request and payment of prescribed fee.

9. Re-checking and Storage of Answer Books:
(a) Re-checking of the answer-books shall be allowed only on payment of prescribed fee per course not later than one month after the result notification.
(b) Re-checking of the answer-books will be done to ensure that:
(i) totals have been rightly brought forward.
(ii) there is no mistake in the grand total on the cover of the title page of the answer-book.
(iii) no portion of the answer-book has been left unmarked and/or
(iv) the answer-book has not been changed.
(c) Reassessment/evaluation of the answer-book shall not be permissible in any case.
(d) Answer-books of examinations shall be stored for five years from the date of commencement of the examination and after that period these shall be destroyed (shredded or burnt), after getting approval from the Rector. The Controller of Examinations shall ensure that the stored answer-books, after the lapse of the fixed period are properly disposed off, only by burning or shredding.
(e) Award lists will be stored permanently in electronic and hard form.

Functions of Controller of Examinations

• Organize and schedule examinations as per the academic calendar.

• Communicate examination schedules, rules, and guidelines to students and faculty.

• Coordinate with faculty for the preparation, moderation, and confidentiality of question papers.

• Set up examination venues and ensure proper seating arrangements and infrastructure.

• Oversee the smooth conduct of examinations and resolve issues in real-time.

• Investigate and take appropriate actions against unfair means during exams.

• Compile, verify, and announce results in a timely and accurate manner.

• Manage the issuance of mark sheets, transcripts, and degrees to students.

• Keep secure and organized records of examinations, results, and related correspondence.

• Collaborate with academic departments to align examination practices with curriculum requirements.

• Ensure compliance with institutional and regulatory examination policies.

• Utilize examination management software for efficiency and accuracy.

• Address and resolve student grievances related to examinations and results.

• Recommend and implement changes to improve the examination process.

How to Apply for Degree

• Degree Application Form: Visit the Examination Branch and receive the Degree Application Form.

• Fill the form and complete it with all the details

• Attach the following documents:
  a. Attested Photocopy of Matric Certificate
  b. Attested Photocopy of Transcript (front and back both side) for which the degree is applied
  c. Attested Photocopy of your CNIC
  d. Paid Fee Slip(fee for normal apply Rs. 8600/- , fee for urgent apply Rs. 15,000/-)

• Submit the Degree Application Form with all the documents mentioned above in the Examination Branch.

• Degree will be provided to the applicant for normal apply after 90 days and for urgent apply after 45 days.

Note: And degree will be provided to the student only. In case if the student will failed to collect the degree, the student will provide the affidavit on legal stamp paper with Oath Commissioner sign and authorize the person who will receive the degree on his/her behalf along with signatures of both and photocopy of CNIC of both.

How to Apply for Transcript

• Clearance Form: Visit the Examination Branch and receive the Clearance Form.

• Fill the clearance form and complete it with all the required details.

• Attach the following documents:
  a. Attested Photocopy of Metric Certificate
  b. Attested Photocopy of your CNIC
  c. NU student ID Card
  d. Latest passport size photograph.

• Submit to Account session for clearance.

• Once clear from the Account session is done, then the Examination Branch will process the transcript.

• Transcript will be provided to the student within 40 days.

Note: Accounts clearance period is not included in these 40 days. And the transcript will be provided to the student only. In case if the student fails to collect the transcript, the student will provide the affidavit on legal stamp paper with Oath Commissioner sign and authorize the person who will receive the transcript on his/her behalf along with signatures of both and photocopy of CNIC of both.

Contact Us

For any queries, assistance, or official correspondence, it is encouraged to reach out to the Data Cell / Controller of Examinations. The Data Cell is committed to providing timely support and guidance.

Please feel free to contact us at the following:

+92 333 0100967

+92 333 0100967

092 3616018

controller.exams@northern.edu.pk